Team Schedule
See who's out across the month and put your own time off on the calendar.
Team Schedule is your team's shared view of planned time off. It's where you check who's out before you make plans, and where you put your own leave on the calendar so everyone can see it coming.
Open Team Schedule
Select Team Schedule in the top header, next to Timesheet. The page opens to the current month for your project, and the title names the project you're viewing. On more than one project? Select the title to switch between them.
Read the calendar
The calendar fills the right side of the page, one cell per day. Each cell lists the people out that day.
- Select the back and forward arrows to step between months. Select Today to jump back to the current month.
- Each person out shows their name and a badge: Full for a full day (8 hours or more) or Partial for less. When more than three people are out, the cell shows +N more.
- Holidays appear as amber badges on their dates.
Short entries stay off the calendar: a day with two hours or less of leave isn't shown, so a quick appointment doesn't read as a day out.
See who's out
The list on the left, Team (N), shows everyone on the project with a summary of their planned leave over the next two months: "3 days off (20h)", or "No planned leave" for anyone with nothing scheduled. It's a quick read on who's around without scanning the whole grid.
Sort the list A–Z, Z–A, or by who's out soonest using the buttons above it.
Schedule your own leave
Select Schedule Leave to add time off, or hover an upcoming day on the calendar and select the + that appears.
- Choose a Date. You can't schedule leave in the past.
- Enter the Hours. This defaults to 8, a full day.
- Choose a Type from your organization's leave codes.
- Add a Note if it helps, like a reason or a coverage detail.
- Select Add to Schedule.
Tip
Leave you schedule here lands on your own timesheet and draws down the leave balance for the type you chose, so Vacation and Holiday each come out of their own bucket. It's the same time off seen two ways, not a separate record to keep in sync.
Change or remove leave you scheduled
Select your own entry on the calendar to reopen it. Adjust the hours, type, or note and select Update Scheduled Leave, or select the trash icon to delete it. Only your own leave is yours to change. Everyone else's is theirs.
Locked once the timesheet moves
After the timesheet covering an entry is submitted, reviewed, or approved, that leave locks and can't be changed from here. To edit it, the timesheet has to be reopened first, so ask your reviewer to send it back.