Editing and recalling a timesheet
Make changes before approval, and what to do once a timesheet is submitted or approved.
Most edits happen in Draft. Once a timesheet is submitted it locks, but you have ways to reopen one at every stage, whether it's your own or a member's.
While it's a draft
A timesheet stays editable as long as it's in Draft. Open it, change any day's hours, and the totals update immediately. Nothing reaches the review queue until it's submitted.
After it's submitted
A submitted timesheet locks so reviewers can rely on what they see. To reopen one:
- Your own: recall it before a reviewer starts, which returns it to Draft.
- A member's: send it back from the review queue with a note. Their original entries are kept, and the status moves to Rejected so they can correct and resubmit.
As an administrator you have a third option: edit the locked grid directly from the review view, without reopening anything. It works on submitted, reviewed, and approved timesheets, your own included, and every save is recorded in the timesheet's activity log. See Fix an entry as you review.
After it's approved
An approved timesheet is locked for good reason: the period's record is settled. If a correction is genuinely needed, request an edit from the approved timesheet, with a note explaining why. A reviewer can then reopen it for you. Handling these is covered in Handling edit requests.
Past pay periods
Whether time in a closed period can be changed depends on your organization's settings, which are yours to configure. If a correction is needed after a period closes, an administrator can reopen the cycle to make it.