Team Schedule

Available on all plans.

Available to all members.

Team Schedule is your team's shared view of planned time off. It's where you see who's out on any given day before a pay period reaches your approval queue, and where you put your own leave on the calendar so everyone can plan around it.

Open Team Schedule

Select Team Schedule in the top header, next to Timesheet. The link appears once your role keeps a timesheet. If you only oversee the team and don't log your own hours, you start on the Dashboard and won't see it.

The page opens to the current month for your active project, and the title names the project you're viewing. If you're on more than one project, select the title to switch between them.

The Team Schedule with a team member sidebar on the left and a month calendar on the right, several people marked out and a holiday badge on one day.

Read the calendar

The calendar fills the right side of the page, one cell per day. Each cell lists the people out that day, so a glance tells you where coverage is thin.

Select the back and forward arrows to step between months. Select Today to return to the current month.
Each person out shows their name and a badge: Full for a full day (8 hours or more) or Partial for less than a full day. When more than three people are out, the cell shows +N more.
Holidays appear as amber badges on their dates.

Short entries stay off the calendar: days with two hours or less of scheduled leave aren't shown, so a brief appointment doesn't read as a day out.

See who's out

The left sidebar, Team (N), lists everyone on the project with a summary of their planned leave over the next two months: "3 days off (20h)", or "No planned leave" for anyone with nothing scheduled. It's a quick read on near-term coverage without scanning the whole grid.

Sort the list A–Z, Z–A, or by who's out soonest using the buttons above it.

The team sidebar listing members with their days-off summaries and the A–Z, Z–A, and Soonest sort controls.

Schedule your own leave

Select Schedule Leave to add time off, or hover any upcoming day on the calendar and select the + that appears.

Choose a Date. You can't schedule leave in the past.
Enter the Hours. This defaults to 8, a full day.
Choose a Type from your organization's leave codes.
Add a Note if it helps, such as a reason or coverage detail.
Select Add to Schedule.

The Schedule Leave dialog with Date, Hours, Type, and Note fields and an Add to Schedule button.

Tip

Leave you schedule here lands on your own timesheet and draws down the leave bank the code is linked to. It's the same time off viewed two ways, not a separate record to keep in sync.

Change or remove leave you scheduled

Select your own entry on the calendar (only yours is clickable) to reopen it. Adjust the hours, type, or note and select Update Scheduled Leave, or select the trash icon to delete the entry. You can only change your own leave. Anyone else's is theirs to edit.

Locked once the timesheet moves

After the timesheet covering an entry is submitted, reviewed, or approved, the entry locks and shows "This timesheet is ... and cannot be modified from here." To change locked leave, reopen the timesheet first: send it back from your approval queue so its owner can edit it.

Up next

Navigating your timesheetFind your timesheet, move between pay periods, and read the grid at a glance.Submitting a timesheetEnter hours, review your entries, and submit for approval.Reviewing timesheetsWork through a cycle's queue, check each timesheet, and approve it or send it back.